Financial division
Financial division
Tasks and duties
Direct supervision and signing of all exchange documents .
Review all accounting entries and sign all registration documents .
Maintaining and monitoring all documents using accounting records.
Take an inventory of the fund and sign the inventory report.
Sign all the instruments .
Supervising all accounting records and analyzing advances, secretariats, revenues and allocations.
Support the availability of allocation before the exchange process .
Distribution of the division’s work among the associates and continuous and direct follow-up.
Answer the University reports and financial control debt reports.
Follow-up of write-offs and gifts .
Supervising the systems used such as payroll software and accounting system software .
Sign all analytical statements, payroll lists and audit balances .
The numbers of the closing accounts and the consolidation record .
Nomination of participants to training and qualification courses to develop their potential.
Supervising the process of raising salaries on the card .
Follow-up of students ‘ payment of tuition fees.
Follow-up of advances disbursed to the committees for the purpose of settling and closing them.
Vision
The Financial Division aspires to achieve financial excellence and transparency by providing accurate, timely, and efficient financial services that support the college’s academic, research, and administrative operations. The division aims to ensure optimal utilization of resources in alignment with the college’s strategic goals.
Mission
The mission of the Financial Division is to manage and oversee all financial operations of the college effectively, ensuring accountability, compliance, and efficiency. The division is committed to:
Preparing and managing the college’s budgets and financial plans in accordance with regulations.
Monitoring and controlling expenditures and revenues to optimize resource allocation.
Maintaining accurate financial records and reports to support decision-making processes.
Ensuring compliance with institutional and governmental financial policies.
Supporting academic and administrative departments with financial guidance and services.
Objective
The work of the finance division is carried out at various events , where it is its responsibility to organize matters of exchange, financing, salaries, settlement of various accounts, preparing the audit balance monthly, completing the final accounts at the end of the financial year, following up the amounts of advances, commissions, purchases, maintenance and all other advances, as well as supervising the activity of the store, which organizes the process of input and output of purchased and donated materials for the college.
Units of the financial division
The finance division consists of several units and is as follows :
Records unit:
It specializes in the process of posting documents of all kinds (disbursement, registration ) to the records and its work is related to the accountant and the records vary according to their nature , including ( General Journal Record , allocations record , Revenue record, safety record, advances record ).
Payroll unit:
It is specialized in managing the payroll work of employees, contracts and preparing payroll lists in accordance with the laws in calculating accrual and deduction. The incumbent of this post is subject to direct supervision by the Finance Division official.
The Fund Secretariat unit:
The incumbent is responsible for the withdrawal and deposit operations with the bank, the receipt of student amounts and the remaining amounts of the disbursed advances and the closing of the fund at the end of each month in accordance with the financial instructions and be in direct contact with the official of the Finance Division.
Final accounts liquidation unit (accountant):
The incumbent is responsible for organizing all restrictions : organizes the registration documents, exchange documents in accordance with the applicable accounting system and in accordance with the financial instructions and administrative orders issued and has a direct link with the official of the Finance Division.
Storage Unit:
This position is located in the warehouse unit of the college and its occupant is responsible for carrying out works in accordance with the warehouse instructions and the incumbent of this position is under the supervision of the director of Finance .
Staff
1.Muntazar ghadban Nouri division official
2 Leila said Mehdi payroll unit officer
3 Fadila Mohammed Bani, official of Al-Sabahi records
4 Abdullah Azim Abu Souda, treasurer of the budget and the Higher Education Fund
5 Bashar Mehdi Baqer Abdul Rasul budget accountant
6 Maytham Ahmed Awad Rasen higher education fund accountant
7 Haider Mahmoud Shaker computer administrator
8 Manar Mohsen Shahid, equipment unit officer
9 Ammar Khairy Awad, director of the equipment unit
10. Hashim Abdullah Saleh, the admission officer in the equipment unit